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The following Annual Freedom of Information Act (FOIA) Report covers the period of October 1, 2018 through September 30, 2019, as required by 5 U.S.C. 552.

I: Basic Information Regarding Report

    1. Name, title, address, and telephone number of person(s) to be contacted with questions about the Report.

      Lisa V. Terry, Chief FOIA Officer
      Export-Import Bank of the United States
      811 Vermont Avenue, N.W.
      Washington, D.C. 20571
      (202) 565-3195
      Lisa.Terry@exim.gov

      Lennell Jackson, FOIA Public Liaison
      Export-Import Bank of the United States
      811 Vermont Avenue, N.W.
      Washington, D.C. 20571
      (202) 565-3290
      lennell.jackson@exim.gov

    2. Electronic link for access to the Report on the agency Website.

      https://www.exim.gov/about/foia/annual-reports

    3. To receive a “hard copy” of this Report, contact either of the above-named individuals.

II: Making A FOIA Request

      1. All FOIA request are received and processed at the following address:

        Export-Import Bank of the United States
        811 Vermont Avenue, N.W.
        Washington, D.C. 20571
        (202) 565-3290

        Guidance on making a FOIA request can be found at:

        https://www.exim.gov/about/foia

      2. Brief description of why some request are not granted:

        Ex-Im Bank most commonly withholds information pursuant to FOIA Exemptions (b)(4) and (b)(5). Exemption (b)(4) is mostly applied to information received as part of Ex-Im Bank’s review of credit applications. The information is received from buyers, commercial financial institutions, suppliers, and other private sector entities and is sensitive and business confidential in nature. Exemption (b)(5) is generally applied to staff correspondence generated during the credit review process, and to pre-decisional memoranda prepared for the Bank’s Directors containing staff analyses and recommendations.

      3. Electronic link to agency FOIA regulations:

        Ex-Im Bank FOIA Regulations - eCFR (link is external)

III: Acronyms, Definitions, and Exemptions

      1. Including the following definitions of terms used in this Report:
        1. Administrative Appeal- a request to federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.
        2. Average Number- the number obtained by dividing the sum of a group of numbers by quantity of numbers in the group. For example, 3, 7, and 14, the average number is 8.
        3. Backlog- the number of request or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.
        4. Component- for agencies that process requests on a decentralized basis, a “component” is an entity, also, sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA request. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.
        5. Consultation- the procedure whereby the agency responding to a FOIA request first forwards a record to another agency or component within the same agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency or component within the same agency that forwarded it. That agency, in turn, will then respond to the FOIA request.
        6. Exemption 3 Statute- a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA.
        7. FOIA Request- a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., “third party” request), or concerning and organization, or particular topic of interest. FOIA request also include request made by requesters seeking records concerning themselves (i.e., “first party” request) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA request also include any first-party requests where an agency determines that it must search beyond its Privacy Act “system of records” or where Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report. Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this report.)
        8. Full Grant – any agency decision to disclose all records in full in response to a FOIA request.
        9. Full Denial – any agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.
        10. Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.
        11. Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.
          1. Expedited Processing – any agency will process a
            FOIA request on an expedited basis when a requester
            Satisfies the requirements for expedited processing as
            Set forth in the statute and in agency regulations.
          2. Simple Request – a FOIA request that an agency
            using multi-track processing places in its fastest (non-
            expedited) track based on the low volume and/or
            simplicity of the records requested.
          3. Complex Request – a FOIA request that an agency
            Using multi-track processing places in a slower track
            based on the high volume and/or complexity of the
            records requested.
        12. Partial Granted/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.
        13. Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects.
        14. Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.
        15. Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.
        16. Range in Number of Days – the lowest and highest number of days to process request or administrative appeals.
        17. Time Limits – the time period in the statute for any agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).
      2. Include the following concise description of the nine FOIA exemptions:
        1. Exemption 1: classified national defense and foreign relations information
        2. Exemption 2: information that is related solely to the internal personnel rules and practices of an agency
        3. Exemption 3: information that is prohibited from disclosure by another federal law
        4. Exemption 4: trade secrets and other confidential business information
        5. Exemption 5: inter-agency or intra-agency communications that are protected by legal privileges
        6. Exemption 6: information involving matters of personal privacy
        7. Exemption 7: records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual
        8. Exemption 8: information relating to the supervision of financial institutions
        9. Exemption 9: geological information on wells
      3. Agency Component Abbreviations
        Component AbbreviationComponent Name
        HQ Headquarters
        OIG Office of Inspector General

IV. Exemption 3 Statutes

Statute

Type of Information
Withheld

Case Citation

Agency / Component

Number of Times
Relied upon
by Agency / Component

Total Number of
Times Relied upon
by Agency Overall

N/A

N/A

N/A

HQ

0

0

OIG

0

V.A. FOIA REQUESTS -- RECEIVED, PROCESSED AND PENDING FOIA REQUESTS

Agency / Component

Number of Requests
Pending as of Start
of Fiscal Year

Number of
Requests Received
in Fiscal Year

Number of
Requests Processed
in Fiscal Year

Number of Requests
Pending as of End
of Fiscal Year

HQ

43

68

77

34

OIG

1

11

8

4

AGENCY OVERALL

44

79

85

38

V.B.(1). DISPOSITION OF FOIA REQUESTS -- ALL PROCESSED REQUESTS

Agency / Component

Number of Full Grants

Number of Partial Grants / Partial Denials

Number of Full Denials Based on Exemptions

Number of Full Denials Based on Reasons Other than Exemptions

 

No Records

All Records Referred to Another Component or Agency

Request Withdrawn

Fee-Related Reason

Records not Reasonably Described

Improper FOIA Request for Other Reason

Not Agency Record

Duplicate Request

Other *Explain in Chart Below

TOTAL

HQ

25

31

3

9

0

2

2

5

0

0

0

0

77

OIG

1

5

1

1

0

0

0

0

0

0

0

0

8

AGENCY OVERALL

26

36

4

10

0

2

2

5

0

0

0

0

85

V.B.(2). DISPOSITION OF FOIA REQUESTS -- "OTHER" REASONS FOR "FULL DENIALS BASED ON REASONS OTHER THAN EXEMPTIONS"

Agency / Component

Description of "Other" Reasons for Denials from Chart B(1)

Number of Times "Other" Reason Was Relied Upon

TOTAL

HQ

N/A

0

0

OIG

N/A

0

0

AGENCY OVERALL

   

0

V.B.(3). DISPOSITION OF FOIA REQUESTS -- NUMBER OF TIMES EXEMPTIONS APPLIED

Agency / Component

Ex. 1

Ex. 2

Ex. 3

Ex. 4

Ex. 5

Ex. 6

Ex. 7(A)

Ex. 7(B)

Ex. 7(C)

Ex. 7(D)

Ex. 7(E)

Ex. 7(F)

Ex. 8

Ex. 9

HQ

0

0

0

23

18

24

4

0

3

0

1

0

0

0

OIG

0

0

0

2

1

5

2

0

4

0

4

0

0

0

AGENCY OVERALL

0

0

0

25

19

29

6

0

7

0

5

0

0

0

VI.A. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS -- RECEIVED, PROCESSED, AND PENDING ADMINISTRATIVE APPEALS

Agency / Component

Number of Appeals
Pending as of Start
of Fiscal Year

Number of
Appeals Received
in Fiscal Year

Number of
Appeals Processed
in Fiscal Year

Number of Appeals
Pending as of End
of Fiscal Year

HQ

0

2

2

0

OIG

0

0

0

0

AGENCY OVERALL

0

2

2

0

VI.B. DISPOSITION OF ADMINISTRATIVE APPEALS -- ALL PROCESSED APPEALS

Agency / Component

Number Affirmed on Appeal

Number Partially Affirmed & Partially Reversed/Remanded on Appeal

Number Completely Reversed/Remanded on Appeal

Number of Appeals Closed for Other Reasons

TOTAL

HQ

1

1

0

0

2

OIG

0

0

0

0

0

AGENCY OVERALL

1

1

0

0

2

VI.C.(1). REASONS FOR DENIAL ON APPEAL -- NUMBER OF TIMES EXEMPTIONS APPLIED

Agency / Component

Ex. 1

Ex. 2

Ex. 3

Ex. 4

Ex. 5

Ex. 6

Ex. 7(A)

Ex. 7(B)

Ex. 7(C)

Ex. 7(D)

Ex. 7(E)

Ex. 7(F)

Ex. 8

Ex. 9

HQ

0

0

0

1

1

1

0

0

0

0

0

0

0

0

OIG

0

0

0

0

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

0

0

0

1

1

1

0

0

0

0

0

0

0

0

VI.C.(2). REASONS FOR DENIAL ON APPEAL -- REASONS OTHER THAN EXEMPTIONS

Agency / Component

No Records

Records Referred at Initial Request Level

Request Withdrawn

Fee-Related Reason

Records not Reasonably Described

Improper Request for Other Reasons

Not Agency Record

Duplicate Request or Appeal

Request in Litigation

Appeal Based Solely on Denial of Request for Expedited Processing

Other *Explain in chart below

HQ

0

0

0

0

0

0

0

0

0

0

0

OIG

0

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

0

0

0

0

0

0

0

0

0

0

0

VI.C.(3). REASONS FOR DENIAL ON APPEAL -- "OTHER" REASONS

Agency / Component

Description of "Other" Reasons for Denial on Appeal from Chart C(2)

Number of Times "Other" Reason Was Relied Upon

TOTAL

HQ

N/A

0

0

OIG

N/A

0

0

AGENCY OVERALL

   

0

VI.C.(4). RESPONSE TIME FOR ADMINISTRATIVE APPEALS

Agency / Component

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

HQ

34

34

16

52

OIG

0

0

0

0

AGENCY OVERALL

34

34

0

52

VI.C.(5). TEN OLDEST PENDING ADMINISTRATIVE APPEALS

Agency / Component

 

10th Oldest Appeal

9th

8th

7th

6th

5th

4th

3rd

2nd

Oldest Appeal

HQ

Date of Appeal

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Number of Days Pending

0

0

0

0

0

0

0

0

0

0

OIG

Date of Appeal

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Number of Days Pending

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

Date of Appeal

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Number of Days Pending

0

0

0

0

0

0

0

0

0

0

VII.A. FOIA REQUESTS -- RESPONSE TIME FOR ALL PROCESSED PERFECTED REQUESTS

Agency / Component

SIMPLE

COMPLEX

EXPEDITED PROCESSING

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

HQ

6

10.94

<1

60

312.5

370.55

8

1273

15

15

15

15

OIG

33.5

35.62

5

66

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

AGENCY OVERALL

6

15.76

<1

66

312.5

370.55

8

1273

15

15

15

15

VII.B. PROCESSED REQUESTS -- RESPONSE TIME FOR PERFECTED REQUESTS IN WHICH INFORMATION WAS GRANTED

Agency / Component

SIMPLE

COMPLEX

EXPEDITED PROCESSING

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

Median Number of Days

Average Number of Days

Lowest Number of Days

Highest Number of Days

HQ

4.5

8.71

<1

59

374

424.07

24

1273

15

15

15

15

OIG

33.5

35.67

16

61

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

AGENCY OVERALL

6

13.47

<1

61

374

424.07

24

1273

15

15

15

15

VII.C. PROCESSED SIMPLE REQUESTS -- RESPONSE TIME IN DAY INCREMENTS

Agency / Component

<1-20
Days

21-40
Days

41-60
Days

61-80
Days

81-100 Days

101-120 Days

121-140 Days

141-160 Days

161-180 Days

181-200 Days

201-300 Days

301-400 Days

401+
Days

TOTAL

HQ

29

2

2

0

0

0

0

0

0

0

0

0

0

33

OIG

3

1

2

2

0

0

0

0

0

0

0

0

0

8

AGENCY OVERALL

32

3

4

2

0

0

0

0

0

0

0

0

0

41

VII.C. PROCESSED COMPLEX REQUESTS -- RESPONSE TIME IN DAY INCREMENTS

Agency / Component

<1-20
Days

21-40
Days

41-60
Days

61-80
Days

81-100 Days

101-120 Days

121-140 Days

141-160 Days

161-180 Days

181-200 Days

201-300 Days

301-400 Days

401+
Days

TOTAL

HQ

2

4

1

3

0

2

0

0

0

1

5

7

13

38

OIG

0

0

0

0

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

2

4

1

3

0

2

0

0

0

1

5

7

13

38

VII.C. PROCESSED REQUESTS GRANTED EXPEDITED PROCESSING -- RESPONSE TIME IN DAY INCREMENTS

Agency / Component

<1-20
Days

21-40
Days

41-60
Days

61-80
Days

81-100 Days

101-120 Days

121-140 Days

141-160 Days

161-180 Days

181-200 Days

201-300 Days

301-400 Days

401+
Days

TOTAL

HQ

1

0

0

0

0

0

0

0

0

0

0

0

0

1

OIG

0

0

0

0

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

1

0

0

0

0

0

0

0

0

0

0

0

0

1

VII.D. PENDING REQUESTS -- ALL PENDING PERFECTED REQUESTS

Agency / Component

SIMPLE

COMPLEX

EXPEDITED PROCESSING

Number Pending

Median Number of Days

Average Number of Days

Number Pending

Median Number of Days

Average Number of Days

Number Pending

Median Number of Days

Average Number of Days

HQ

7

221

203

24

368

383

0

N/A

N/A

OIG

3

81

92

1

9

9

0

N/A

N/A

AGENCY OVERALL

10

144

170

25

366

368

0

N/A

N/A

VII.E. PENDING REQUESTS -- TEN OLDEST PENDING PERFECTED REQUESTS

Agency / Component

 

10th Oldest Request

9th

8th

7th

6th

5th

4th

3rd

2nd

Oldest Request

HQ

Date of Receipt

2018-02-06

2018-01-24

2017-06-26

2017-06-23

2017-06-07

2017-05-05

2016-11-23

2016-05-03

2016-05-03

2015-08-06

Number of Days Pending

415

424

568

569

581

603

715

856

856

1041

OIG

Date of Receipt

N/A

N/A

N/A

N/A

N/A

N/A

2019-09-17

2019-07-03

2019-06-05

2019-03-21

Number of Days Pending

0

0

0

0

0

0

9

61

81

134

AGENCY OVERALL

Date of Receipt

2018-02-06

2018-01-24

2017-06-26

2017-06-23

2017-06-07

2017-05-05

2016-11-23

2016-05-03

2016-05-03

2015-08-06

Number of Days Pending

415

424

568

569

581

603

715

856

856

1041

VIII.A. REQUESTS FOR EXPEDITED PROCESSING

Agency / Component

Number Granted

Number Denied

Median Number of Days to Adjudicate

Average Number of Days to Adjudicate

Number Adjudicated Within Ten Calendar Days

HQ

1

5

6.5

5.5

6

OIG

0

0

N/A

N/A

0

AGENCY OVERALL

1

5

6.5

5.5

6

VIII.B. Requests for Fee Waiver

Agency / Component

Number Granted

Number Denied

Median Number of Days to Adjudicate

Average Number of Days to Adjudicate

HQ

19

5

1

18.62

OIG

2

0

9.5

9.5

AGENCY OVERALL

21

5

1

17.92

IX. FOIA Personnel and Costs

Agency / Component

PERSONNEL

COSTS

Number of "Full-Time FOIA Employees"

Number of "Equivalent Full-Time FOIA Employees"

Total Number of "Full-Time FOIA Staff"

Processing Costs

Litigation-Related Costs

Total Costs

HQ

3

0.20

3.20

453079.20

0.00

453079.20

OIG

0

0.30

0.30

38673.60

0.00

38673.60

AGENCY OVERALL

3

0.50

3.50

491752.80

0.00

491752.80

X. Fees Collected for Processing Requests

Agency / Component

Total Amount of Fees Collected

Percentage of Total Costs

HQ

368.00

0.0008

OIG

0.00

 

AGENCY OVERALL

368.00

0.0007

XI.A. Number of Times Subsection (C) Used

Agency / Component

Number of Times Subsection Used

HQ

0

OIG

0

AGENCY OVERALL

0

XI.B. Number of Subsection (A)(2) Postings

Agency / Component

Number of Records Posted by the FOIA Office

Number of Records Posted by Program Offices

HQ

7

2

OIG

0

0

AGENCY OVERALL

7

2

XII.A. Backlogs of FOIA Requests and Administrative Appeals

Agency / Component

Number of Backlogged Requests as of End of Fiscal Year

Number of Backlogged Appeals as of End of Fiscal Year

HQ

28

0

OIG

3

0

AGENCY OVERALL

31

0

XII.B. CONSULTATIONS ON FOIA REQUESTS -- RECEIVED, PROCESSED, AND PENDING CONSULTATIONS

Agency / Component

Number of Consultations Received from Other Agencies that were Pending at the Agency as of Start
of the Fiscal Year

Number of
Consultations Received from Other Agencies During the Fiscal Year

Number of Consultations Received from Other Agencies that were Processed by the Agency During the Fiscal Year

Number of Consultations Received from Other Agencies that were Pending at the Agency as of End
of the Fiscal Year

HQ

0

1

0

1

OIG

0

1

1

0

AGENCY OVERALL

0

2

1

1

XII.C. CONSULTATIONS ON FOIA REQUESTS -- TEN OLDEST CONSULTATIONS RECEIVED FROM OTHER AGENCIES AND PENDING AT THE AGENCY

Agency / Component

 

10th Oldest Consultation

9th

8th

7th

6th

5th

4th

3rd

2nd

Oldest Consultation

HQ

Date

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

2019-08-06

Number of Days

0

0

0

0

0

0

0

0

0

38

OIG

Date

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

Number of Days

0

0

0

0

0

0

0

0

0

0

AGENCY OVERALL

Date

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

N/A

2019-08-06

Number of Days

0

0

0

0

0

0

0

0

0

38

XII.D.(1). COMPARISON OF NUMBERS OF REQUESTS FROM PREVIOUS AND CURRENT ANNUAL REPORT -- REQUESTS RECEIVED AND PROCESSED

Agency / Component

NUMBER OF REQUESTS RECEIVED

NUMBER OF REQUESTS PROCESSED

Number Received During Fiscal Year from Last Year's Annual Report

Number Received During Fiscal Year from Current Annual Report

Number Processed During Fiscal Year from Last Year's Annual Report

Number Processed During Fiscal Year from Current Annual Report

HQ

71

68

80

77

OIG

6

11

5

8

AGENCY OVERALL

77

79

85

85

XII.D.(2). COMPARISON OF NUMBERS OF REQUESTS FROM PREVIOUS AND CURRENT ANNUAL REPORT -- BACKLOGGED REQUESTS

Agency / Component

Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report

Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report

HQ

40

28

OIG

1

3

AGENCY OVERALL

41

31

XII.E.(1). COMPARISON OF NUMBERS OF ADMINISTRATIVE APPEALS FROM PREVIOUS AND CURRENT ANNUAL REPORT -- APPEALS RECEIVED AND PROCESSED

Agency / Component

NUMBER OF APPEALS RECEIVED

NUMBER OF APPEALS PROCESSED

Number Received During Fiscal Year from Last Year's Annual Report

Number Received During Fiscal Year from Current Annual Report

Number Processed During Fiscal Year from Last Year's Annual Report

Number Processed During Fiscal Year from Current Annual Report

HQ

3

2

3

2

OIG

0

0

0

0

AGENCY OVERALL

3

2

3

2

XII.E.(2). COMPARISON OF NUMBERS OF ADMINISTRATIVE APPEALS FROM PREVIOUS AND CURRENT ANNUAL REPORT -- BACKLOGGED APPEALS

Agency / Component

Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report

Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report

HQ

0

0

OIG

0

0

AGENCY OVERALL

0

0